Information for vessels – Changes in HarjoitteluMyllys operations

During the last year, HarjoitteluMylly has been working on the development of a new OBT -system. The old system, where all OBTs were managed, was coming to an end in many aspects so it was time to renew the whole thing.

Mainly, the new system facilitates the daily work of HarjoitteluMylly, and the user interface facilitates apprentices, ships, and shipping companies.

Below inforamtion on how it will affect the shipping companies and ships!

Confirmation email:

Currently, for every confirmed apprentice a confirmation email is sent out. The message contains information about the OBT and the student. 1.10.2022 onwards information about the apprentices as well as other additional information can only be found in HarjoitteluMyllys system behind a login.

More information: Confirmation email | HarjoitteluMylly – Kvarnen

In September HarjoitteluMylly will be in contact with ships and shipping companies regarding logins.

1.10.2022 forward HarjoitteluMylly will introduce a new user interface for confirmations, and for this you need loggins!

With the new system (published on 1.10.2022) some of the ships will adopt a new automatic confirmation. This will be notified to the respective ships separately.

Automatic confirmation applies to ships on a line since schedules can be predicted in advance. On tramp ships, the practice remains unchanged, apprentices are still coordinated by e-mail.

There are apprentices on ships all year round and often consecutively. Two weeks before the OBT ends, we sent an email to the ship to ask if there is room for new apprentices.

In order to reduce e-mail traffic, in the future, the ship can use the user interface to confirm a time that suits when a new apprentice is welcome on board.

How this works in practice:

  1. HarjoitteluMylly adds a timeperiod suggestion into the new system
  2. The system sends an automatic e-mail notification to the ship about the suggestion. (email name: Vahvistuspyyntö – laiva)
  3. Log in via the link in the mail

! The suggested period is indicative, i.e., the entered days do not indicate the apprentice’s exact start/end date, they can be changed. The period will be adjusted more precisely according to the ship’s schedule.

  1. In the system you can either accept or reject the proposed time. If the period suits the ship (days can be edited) and there is enough cabin space, the proposal should be accepted. If the period does not fit (the entire period is excluded), the suggestion should be rejected
  1. After the approved confirmation, HarjoitteluMylly starts looking for a new apprentice. As usual, a separate confirmation e-mail of the new apprentice will be sent (e-mail name: Uusi harjoittelija vahvistettu)

If you have any questions, please contact HarjoitteluMylly!